Venue & Stadium Staffing

Match days and show nights, fully staffed

Staffing software for New Zealand stadiums, venues, and festivals. Plan every event on its own calendar, fill hundreds of positions with shift bidding, and track attendance with geofenced clock-in on the day.

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Multi-Day

Events on their own calendar

Bidding

With automatic waitlists

GPS

Geofenced clock-in at the venue

Per employee / month (NZD)

Venue staffing challenges we solve

Big casual pools, event-by-event demand, and no two weeks the same. Here's how RosterMate keeps the gates open and the bars running.

Event-by-Event Demand

A quiet Tuesday and a 30,000-seat Saturday need completely different crews. Each event is planned on its own calendar with per-day areas, positions, and capacities.

Large Casual Pools

Open positions to shift bidding and let your casual pool apply from their phones. Accepted staff get confirmed slots; extras go to an automatic waitlist as backups.

Day-Before Drop-Outs

When someone pulls out the night before, promote the next person from the waitlist or push a shift offer to available staff — the first to accept gets the slot.

Attendance on the Day

GPS geofenced clock-in only counts at the venue, and tablet kiosks at staff entrances handle high-volume check-in — even if the venue Wi-Fi drops out.

Many Areas, One Event

Gates, bars, corporate boxes, ushering, cleaning, first aid — configure every area and position per day, and see the whole event's coverage at a glance.

Casual Payroll Admin

Clock records match to event shifts automatically. Approve hours and export to Xero, Crystal, PayHero, Smartly, or Excel — or pay staff and file with IRD directly.

Venue & stadium staffing features

Purpose-built tools for venues, stadiums, and event operators. See the full Events feature.

Events Calendar

Dedicated calendar for one-off and multi-day events
Separate from your weekly operational rosters
Click or drag to create events
Each day configured independently
Copy an event to reuse it for the next show

Shift Bidding & Waitlists

Set a capacity per position (e.g. 40 bar staff)
Open slots to bidding from the mobile app
Accepted applicants get confirmed slots
Extras placed on an automatic waitlist
Promote backups when someone drops out

Event-Day Time Tracking

Mobile clock-in with GPS geofencing (50-100m)
Tablet kiosks with PIN codes at staff entrances
Kiosks work offline and sync automatically
Clock records matched to event shifts
AI timesheet assistant resolves discrepancies

Crew Communication

Push notifications for published events and offers
Direct messages and event group channels
Announcements to the whole casual pool
Staff see all confirmed shifts in one app
Briefing details attached to shifts

Digital Event Forms

Pre-event briefings and induction forms
Incident report forms on staff phones
AI form builder creates forms in minutes
Forms can be linked to specific events
Track submissions per event

Payroll & IRD

Export to Xero, Crystal, PayHero, Smartly, Excel
Or pay staff and file payday info with IRD directly
Public holiday rates calculated automatically
Casual hours consolidated per pay period
Bank batch files for the major NZ banks

Why venues choose RosterMate

From pack-in to pack-out, every position filled.

Plan events on their own calendar, day by day

Fill hundreds of positions with shift bidding

Waitlists give you instant backups for drop-outs

Geofenced clock-in verifies attendance at the venue

Casual hours flow straight into payroll

Event staffing included in the flat $8 price

Venue staffing FAQs

Common questions from venue and event operations managers across New Zealand.

RosterMate has a dedicated Events calendar separate from your weekly rosters. Create the event, configure areas and positions for each day — gates, bars, ushering, cleaning, security — and fill the slots with assigned staff or open them up for shift bidding. Your regular weekly roster stays untouched.

For each event position you set a capacity — say 40 bar staff. Open the slots to bidding and casual staff apply from the mobile app. Accepted applicants get confirmed slots, and extras land on an automatic waitlist, so when someone drops out the day before, you already have backups lined up.

Yes. Every day of an event is configured independently, with its own areas, positions, start and end times, and capacities. Pack-in Thursday can look completely different from show-day Saturday, all inside the same event.

Staff clock in from the RosterMate mobile app with GPS geofencing accurate to 50-100 metres, so clock-ins only count at the venue. You can also run tablet kiosks with PIN codes at staff entrances — they keep working during internet outages and sync automatically.

Yes. Event shifts and open bidding opportunities appear in the employee app alongside regular shifts. Casuals apply for the events they want to work, get notified when accepted, and see all their confirmed shifts in one place.

RosterMate is a flat $8 NZD per employee per month, and event staffing is included — there are no add-on fees for the Events calendar, bidding, or waitlists. A 30-day free trial is available with no credit card required.