New Zealand's #1
Time Tracking & Rostering Software

RosterMate is New Zealand’s leading workforce management software. Effortlessly manage employee rostering, shift scheduling, leave requests, time tracking, and team communications, all in one intuitive system designed for Kiwi businesses.

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✓ Free Setup & Training ✓ No Lock-in Contracts ✓ Kiwi-Owned & Operated ✓ No Card Needed To Start Trial

RosterMate workforce management software tablet interface showing staff scheduling dashboard

RosterMate employee rostering software laptop view with shift scheduling features

Working with you, For you

RosterMate Architecture

Operational ecosystem connections. Follow the energy flows to see data direction.

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RosterMate Architecture Definitions

Company: The root account entity created upon sign-up. It acts as the top-level umbrella that links and oversees all subsidiary locations under a single organization.
Location: Operational hubs under the Company. Each location acts independently with its own dedicated rosters, leave management, timesheets, and summary pages. Scales from single-site businesses to multi-site enterprises.
Employee Mgmt: Central staff profiles. Employees can be assigned to a single location or shared across multiple. Shared staff access all their assigned locations via a single sign-in on the mobile app.
Messaging: Integrated communication hub for shift-swap requests, instant roster publication alerts, and announcements pushed to mobile and Kiosk.
Templates: Reusable weekly blueprints using 'Position View' (role-based) or 'Employee View' to automate scheduling patterns per location.
Rosters: The live, location-specific scheduling engine featuring real-time conflict detection for overlapping shifts, leave, or maximum hours.
Leave Mgmt: Fully mobile-enabled time-off handling. Employees submit requests and track their status via the app, while managers can approve or decline pending leave on the go. Approved leave automatically blocks roster availability.
Clients: A centralized CRM profile to maintain important contact information and track a complete historical log of all jobs completed for that specific client.
Jobs: Work orders linked to clients. Managers can attach external forms (like quotes) to send to clients. Jobs integrate directly with time tracking, becoming visible to employees when clocking in to accurately track billable hours.
Custom Forms: Versatile builder for internal forms (compliance reviews, staff onboarding) and external documents (client quotes, checklists). Forms can be built manually, generated via AI text prompts, or instantly constructed by having the AI analyze uploaded files.
Time Tracking: Dual-method capture: 1. On-site Kiosk utilizing PIN codes or Facial Recognition. 2. Mobile App utilizing rapid geofencing, allowing staff to clock into rostered shifts or specific events upon entering the area. Employees can tag specific Jobs during clock-in to allocate hours.
Events / Appointments: A master calendar to schedule appointments or events and assign staff. Events can include internal forms to provide staff with briefs or post-event reviews, and can be linked to specific client Jobs.
Timesheets: The location-specific audit interface where managers compare 'Planned' vs 'Actual' hours and resolve unmatched punches.
Pay Summary: The final consolidation per location. Aggregates hours and leave into a verified export file for payroll processing.

Why Choose RosterMate's Workforce Management System?

No bloated features. No corporate jargon. Just a clean, powerful staff scheduling and rostering solution designed specifically for New Zealand shift-based businesses.

Switching to Better Staff Rostering Doesn't Have to be Hard

We know changing workforce management systems is daunting, so we make it easy. Free setup, free training, and a team that actually helps. No hidden costs, no complicated onboarding.

Real New Zealand Support for Your Rostering Software

Have a question about staff scheduling or time tracking? Our team is always here to help. No overseas call centers, no runaround, just dedicated New Zealand support focused on your business success.

Proudly New Zealand Owned Workforce Management

Designed and built in New Zealand, RosterMate delivers simple, reliable, and tailored employee scheduling software that meets your business needs and local employment regulations.

Complete Workforce Management Features. Nothing You Don't Need.

Here's the core staff scheduling and rostering toolkit that keeps your team organised, your admin time minimal, and your shift-based business running like clockwork.

RosterMate automated staff rostering software interface showing drag-and-drop shift scheduling

Take the Stress Out of Staff Scheduling

Build smarter employee rosters in seconds, no spreadsheets, no stress. Our automated rostering software flags leave conflicts, compliance issues, and availability gaps instantly. Fill shifts fast by sending automated requests to available staff. Save hours of admin time while keeping your team covered and your business compliant with New Zealand employment law.

Scheduling

RosterMate mobile workforce management app showing staff roster, time tracking, and team messaging

Instant Shift Updates & Team Communication with RosterMate App

Staff get notified instantly when rosters are published. From our mobile app, they can view shifts, apply for leave, see clock-in times, message coworkers, and accept shift swap requests — all in one workforce management platform. Perfect for aged care, hospitality, and manufacturing teams on the go.

RosterMate App

RosterMate time tracking kiosk system with biometric clock-in for accurate employee time tracking

Accurate Employee Time Tracking & Kiosk Clock-In Solutions

Staff can clock in and out via kiosk and/or geolocation through our mobile app, with real-time time tracking so you instantly know who's on site. Eliminate time theft, reduce payroll overpayments, and only pay for hours actually worked. Perfect for shift-based businesses across New Zealand.

Time Tracking

RosterMate employee management dashboard showing staff profiles, training compliance, and automated forms

Manage Your Team with Clarity and Control

Build detailed employee profiles, create custom compliance forms, and schedule them to go out automatically for training, reviews, or certifications. Keep everything organised and ensure nothing gets missed — essential for aged care compliance and hospitality training requirements.

A Smarter Way to Run Your Shift-Based Business

Powerful workforce management features, real-world impact, built for the New Zealand industries that never slow down.

Aged Care Rostering Software NZ

Manage staff rosters across rest homes, dementia units, and retirement villages. Ensure compliance with aged care regulations, reduce staff burnout, and keep shifts covered around the clock with automated rostering.

Hospitality Staff Scheduling NZ

Keep up with changing shifts, cover absences fast, and balance staff availability with service demand — across kitchens, front-of-house, and events. Perfect workforce management for restaurants, hotels, and cafes.

Manufacturing Staff Rostering

Manage complex rotating shifts, machinery operators, and compliance requirements with smarter manufacturing staff rostering. Keep your workforce organised, productive, and safe with a rostering system designed for New Zealand businesses.

Retail Staff Scheduling

Match staffing levels to busy shopping hours and seasonal demand. Our retail scheduling software helps you reduce costs, prevent overstaffing, and keep your store running smoothly with real-time roster updates.

Restaurant & Hospitality Rostering

Plan weekend rushes, public holidays, and quiet weekdays with ease. Hospitality rostering software makes it simple to balance availability, track hours, and manage shift swaps so service never suffers.

Leave Management Software

Give staff the ability to request annual leave, sick leave, or public holiday cover directly in the app. Managers can approve in seconds, and the roster updates automatically to keep scheduling accurate.

Leave Management

Payroll Integration

Export timesheets directly into Xero, MYOB, or a custom payroll system. Save hours on admin by eliminating manual entry and ensure staff are always paid correctly and on time.

Timesheets

Team Communication Tools

Instantly share roster updates, notify staff of shift changes, and send reminders all in one place. Better communication means fewer no-shows and a more reliable workforce.

Communication

Role-Based Access Control

Set custom access levels for owners, managers, supervisors, and staff. Role-based rostering permissions keep sensitive data secure while giving the right people the right tools.

Free Setup and Training