Workforce management for Kiwi shift-based businesses
RosterMates puts rosters, time clocks, timesheets, leave and payroll in one place. Publish a staff roster in minutes, let your team clock in by app or kiosk, then send approved hours to Xero, PayHero, Crystal, iPayroll or Smartly — or pay staff right here with IRD-approved payday filing.
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See it in action
Build a roster (or let the AI bot do it), staff clock in at the kiosk, approve hours, manage leave, then review & pay — all in under a minute.
Working with you, for you — across New Zealand
$0
per employee, per month — flat & fair pricing
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free trial with no credit card required
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lock-in contracts — stay because it works
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Kiwi owned, built and supported
Operational ecosystem connections. Follow the energy flows to see data direction.
Here's the core staff scheduling and rostering toolkit that keeps your team organised, your admin time minimal, and your shift-based business running like clockwork.
Build smarter employee rosters in seconds, no spreadsheets, no stress. Our automated rostering software flags leave conflicts, compliance issues, and availability gaps instantly. Fill shifts fast by sending automated requests to available staff. Save hours of admin time while keeping your team covered and your business compliant with New Zealand employment law.
Scheduling
Staff get notified instantly when rosters are published. From our mobile app, they can view shifts, apply for leave, see clock-in times, message coworkers, and accept shift swap requests — all in one workforce management platform. Perfect for aged care, hospitality, and manufacturing teams on the go.
RosterMates App
Staff can clock in and out via kiosk and/or geolocation through our mobile app, with real-time time tracking so you instantly know who's on site. Eliminate time theft, reduce payroll overpayments, and only pay for hours actually worked. Perfect for shift-based businesses across New Zealand.
Time Tracking
Build detailed employee profiles, create custom compliance forms, and schedule them to go out automatically for training, reviews, or certifications. Keep everything organised and ensure nothing gets missed — essential for aged care compliance and hospitality training requirements.
And then some
RosterMates is packed with tools that reduce admin, streamline workflows, and fit your unique business — no matter how you operate.
Staff request annual leave, sick leave, or public holiday cover directly in the app. Managers approve in seconds, and the roster updates automatically to keep scheduling accurate.
Leave ManagementSend approved hours to Xero, PayHero, Crystal, iPayroll or Smartly — or skip the export entirely and pay staff with RosterMates' own IRD-approved payroll, payday filing included.
Payroll & IRD FilingShare roster updates, notify staff of shift changes, and send reminders in one place. Fewer no-shows, a more reliable workforce.
MessagingCustom access levels for owners, managers, supervisors, and staff keep sensitive data secure while giving the right people the right tools.
Hands-on onboarding, free setup, and personalised training. Get started quickly with no hidden costs and ongoing NZ support.
Powered by AI
Create compliance reviews, onboarding packs, client quotes and checklists. Build them manually, generate them from a text prompt, or let the AI construct one instantly from an uploaded file.
Explore Custom FormsHow it works
Every step feeds the next — so hours are captured once, checked once, and paid right.
Start from reusable templates. Conflict detection flags leave clashes and availability gaps before you publish.
On-site kiosk with PIN or facial recognition, or geofenced clock-in from the mobile app the moment staff arrive.
Planned vs actual hours side by side. Resolve unmatched punches and approve a whole day in a click.
Verified hours and leave export to Xero, PayHero, Crystal, iPayroll or Smartly — or pay staff directly with IRD-approved payday filing.
Built for your floor, ward or kitchen
Whether you're managing rotating rosters in aged care or keeping up with hospitality compliance, RosterMates supports the industries that never stand still.
Manage staff rosters across rest homes, dementia units, and retirement villages. Ensure compliance with aged care regulations, reduce staff burnout, and keep shifts covered around the clock.
Explore Aged CareKeep up with changing shifts, cover absences fast, and balance staff availability with service demand — across kitchens, front-of-house, and events.
Explore HospitalityManage complex rotating shifts, machinery operators, and compliance requirements. Keep your workforce organised, productive, and safe.
Explore ManufacturingMatch staffing levels to busy shopping hours and seasonal demand. Reduce costs, prevent overstaffing, and keep your store running smoothly.
Explore RetailPlan weekend rushes, public holidays, and quiet weekdays with ease. Balance availability, track hours, and manage shift swaps so service never suffers.
Explore RestaurantsStaff match days, concerts, and festivals with per-day positions, capacity limits, and shift bidding. Geofenced clock-in keeps attendance accurate on the day.
Explore VenuesRoster crews across multiple sites, verify on-site attendance with GPS clock-in, and replace paper timesheets and H&S forms with one app.
Explore ConstructionCover client sites 24/7 with clean overnight shifts, GPS-verified clock-ins that prove guards are on post, and instant cover for sick calls.
Explore SecurityRun kitchen crews on weekly rosters and staff weddings and functions from a dedicated events calendar, with shift bidding for your casual pool.
Explore CateringWhy RosterMates
No bloated features. No corporate jargon. Just a clean, powerful staff scheduling and rostering solution designed specifically for New Zealand shift-based businesses.
We know changing workforce management systems is daunting, so we make it easy. Free setup, free training, and a team that actually helps. No hidden costs, no complicated onboarding.
Have a question about staff scheduling or time tracking? Our team is always here to help. No overseas call centers, no runaround, just dedicated New Zealand support focused on your business success.
Designed and built in New Zealand, RosterMates delivers simple, reliable, and tailored employee scheduling software that meets your business needs and local employment regulations.