Build rosters in minutes,
not hours
Drag reusable templates onto your roster, make the weekly adjustments, and publish — keeping your team covered and your scheduling consistent every single week.
From template creation to a published roster — three simple steps to a perfectly staffed week
Create Templates
Build reusable roster templates on the Templates page — define positions, employees, and areas. Templates set the structure that stays mostly the same week to week.
Drag In & Adjust
Drag a template onto the date headers in the roster area to create a roster for that week. Then make the changes needed — replace employees on leave, adjust shift times, or convert cells to shift requests.
Save & Publish
Save your changes, then select the roster and click Publish to make it live. Employees are notified instantly via email or mobile push notification, and any future edits are reflected immediately without needing to republish.
Stop Building Schedules From Scratch
Create reusable templates on the Templates page, then drag them onto the roster area to create live rosters tied to real dates. Make the changes needed for each specific week, then publish — dramatically reducing the time spent on scheduling while maintaining consistency.
Build Templates, Then Drag Them Into Rosters
Create templates on the Templates page to define your recurring roster structure — positions, employees, and areas. Templates appear in a collapsible sidebar on the Rosters page, ready to be dragged onto any date range to create a new roster instantly.
Roster Templates
4 templates savedAlways Know Who's Over or Under Hours
The employee sidebar shows a live per-day and weekly hours breakdown for every staff member. Before you publish, you can instantly see whether each employee is on track with their contracted hours — no spreadsheet required.
Powerful tools that make managing rosters effortless for teams of any size
Drag & Drop Editor
Assign employees from the sidebar by clicking and placing them into cells, use editing tools like Block, Eraser, and Time tools, and drag-and-drop within cells to move or swap assignments.
Leave Conflict Detection
Automatically flags employees with approved leave (red) or pending leave requests (yellow) so you can resolve conflicts before publishing the roster.
Publish & Notify
Select a roster and click Publish to make it live — date headers turn green to show it's visible. Toggle email and mobile push notifications on or off to control how staff are alerted.
Timesheet Integration
Scheduled shifts flow directly into timesheets. Overnight shifts are correctly split across days for payroll, while appearing on the start date in the roster view.
Auto Template Activation
Activate a template to automatically generate rosters weeks in advance on a chosen start day. Set how far ahead to pull, then let RosterMate build and optionally auto-publish each roster for you.
Open Shifts & Bidding
Mark any cell as an open shift for immediate claiming, or enable bidding so multiple staff can apply. In bidding mode, review all applicants and select the winner — keeping shift coverage fair and flexible.
The benefits that make a real difference to your bottom line
75% Faster Scheduling
Drag in a template, resolve leave conflicts, adjust shifts, and publish — cutting roster creation from hours to minutes each week.
Zero Conflicts
Automatic leave conflict indicators flag approved and pending leave before you publish, so you can resolve issues first.
Happier Teams
Fair, consistent schedules with instant mobile notifications keep everyone in the loop.
Position & Employee Views
View rosters organised by position or by employee — both view types exist simultaneously, so you always have the perspective you need.
Common questions about our scheduling and roster templates