3 Flexible Clocking Methods

Three ways to clock in,
one seamless system

PIN pad, facial recognition, or GPS-fenced mobile — pick the method that fits your workplace. All synced in real time.

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How Kiosk Mode Works

From setup to clocking — three simple stages regardless of which method you choose

Setup Device

Install the app on any tablet or computer, enter your API key, and choose your authentication method.

Employee Identifies

Staff clock in using their PIN code, face scan, or by entering a geofenced location — fast and secure.

Synced Instantly

Attendance records are synced to your dashboard in real time. Works offline too — data syncs when reconnected.

Choose Your Clocking Method

Each method is designed for different workplace needs — use one or combine all three

Kiosk Method

User Code Login

The simplest and fastest way to clock in. Each employee gets a unique 4-digit PIN — they approach the kiosk, type their code, and they're clocked in. Perfect for shared devices in break rooms, lobbies, or warehouse floors.

Enter PIN — Employee types their 4-digit user code on the kiosk keypad

Choose action — Select Clock In or Clock Out (system suggests based on last action)

Confirmed — Attendance is recorded and synced instantly to the dashboard

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Enter your 4-digit user code

Kiosk + Biometric

PIN + Face Recognition

Adds a second layer of identity verification. After entering their PIN, the device camera captures a quick photo and verifies it's the right person. Eliminates buddy punching and meets compliance requirements for secure timekeeping.

Enter PIN — Employee types their 4-digit code just like the standard method

Face scan — Camera activates, detects the face, and auto-captures in 2 seconds

Verified & clocked — Photo is matched, attendance recorded, and synced to the dashboard

← Back Photo Verification

Center your face

Mobile Method

GPS Geofenced Clocking

For remote or mobile teams that clock in from their own phones. Define a geofence radius around your workplace — employees can only clock in when they're within range. No shared device needed.

Open app — Employee opens RosterMate on their mobile device

Location verified — GPS confirms they're within the geofenced work zone

Tap to clock — One tap to clock in or out. Location stamp is attached to the record

Jane Doe

Floor Staff

Within Range

Main Office

12m from zone center

Key Features

Built for reliability, security, and ease of use across every device

Device Flexibility

Works on iOS, Android tablets, or any computer. Use existing hardware or affordable options.

Offline Operation

Continues working during internet outages. Syncs automatically when connection is restored.

Secure Access

Prevents buddy punching with optional biometric verification and device-locked kiosk mode.

Break Management

Track breaks, meals, and off-duty time with specialized clock-out options for accurate records.

Real-Time Sync

Instant timesheet synchronization. Managers see attendance updates the moment they happen.

Announcements

Push important notices to kiosk screens. Employees see team updates right when they clock in.

Frequently Asked Questions

Common questions about time tracking with RosterMate

RosterMate supports three flexible clock-in methods: a shared on-site kiosk with PIN or face recognition, a GPS-verified mobile app clock-in for remote or field workers, and manager-assisted clock-in for employees who need it. All three methods feed into the same time tracking system, giving you one accurate record regardless of how your team works.

RosterMate's GPS clock-in verifies that employees are physically at the correct location before recording their start time. The GPS geofence is accurate to within 50–100 metres and is customisable per site. Combined with PIN or biometric kiosk verification, this ensures only the right employee can clock in for their own shift.

Yes. RosterMate is built for multi-site businesses. Each location can have its own kiosk, its own GPS geofence, and its own clock-in rules. Time records are tagged by location so managers can see exactly where hours were worked, making it easy to manage labour costs and reporting across sites.

Clocked hours flow automatically into RosterMate's timesheets for manager review and approval. Once approved, the data is available in the summary view for export to Xero, PayHero, Smartly, or CSV — eliminating manual data entry and reducing payroll errors caused by paper timesheets or spreadsheets.

Missed clock-ins and clock-outs are flagged in RosterMate's timesheet view so managers can review and manually adjust the record before approving. This ensures no hours are lost due to a forgotten clock-in, while still giving managers full visibility and control over what gets submitted to payroll.

Yes. RosterMate can notify managers when an employee hasn't clocked in by the expected start time. These real-time alerts help you respond quickly to no-shows or late arrivals, so you can arrange cover or follow up with the employee without waiting until the end of the shift to realise someone didn't turn up.

RosterMate is specifically designed for shift-based workforces. Clock-in records are matched against published shifts, so you can see at a glance whether employees started and finished on time, worked overtime, or clocked in outside their scheduled window. This makes time tracking straightforward for businesses running multiple shifts across days, evenings, and weekends.

RosterMate can be configured to automatically deduct standard break times from shift hours based on your business rules, or managers can adjust break times manually during timesheet review. This ensures that paid and unpaid break periods are handled consistently and in line with your employment agreements.

Explore Related Features

Enhance your mobile workforce management experience

Three ways to clock in,one seamless system