Staff multi-day events with confidence
Plan festivals, conferences, and client bookings on a dedicated calendar. Build areas and positions for every day, then fill them with assigned staff or capacity-based shift bidding — without touching your weekly rosters.
A calendar built for one-off events
Some work doesn't fit a weekly roster. RosterMate's Events page gives multi-day engagements their own calendar — click or drag to create an event, then drill into each day to configure exactly who you need, where, and when.
From an empty calendar to a fully-staffed event in three steps.
Create the event
Click or drag on the month calendar to create an event across a date range. Give it a name and colour so it's easy to spot at a glance.
Configure each day
Open the event and use the per-day tabs to add areas and positions, set start and end times, and choose how many people each position needs.
Assign or open for bidding
Drag staff onto positions, or switch slots to bidding and publish. Employees apply from the app and you confirm — extras go to a waitlist.
Purpose-built tools for one-off, multi-day engagements.
Calendar Planning
See every event on a clean month view. Click or drag to create new events and spot multi-day engagements at a glance.
Per-Day Configuration
Every day of the event is independent. One tab per day means different areas, positions, and times whenever you need them.
Areas & Positions
Break each day into areas, then define positions with the times and headcount you need — from a single greeter to a full bar team.
Capacity Slots
Set a capacity per position and RosterMate creates a slot for each one — so you always know exactly how many people are still needed.
Shift Bidding & Waitlists
Open positions for bidding and let staff apply. Confirm the ones you want; extras are waitlisted automatically as ready-made backups.
Employee App Integration
Event shifts and bidding opportunities show up in the employee app next to regular shifts, so staff apply and stay informed from their phones.
Run one-off engagements without the spreadsheet chaos.
Common questions about staffing events with RosterMate.