Digital Forms Built for
Your Workforce
Create, assign, and track employee forms in minutes — from safety checklists to onboarding documents — powered by AI and built into your existing RosterMate workflow.
From Template to Submission in Three Steps
RosterMate Forms removes the friction from collecting information — build once, assign to anyone, track everything automatically.
1. Build Your Template
Describe your form to our AI assistant or build it manually. Add text fields, checkboxes, dropdowns, and signatures — then save as a reusable template.
2. Assign to Employees
Assign forms to individuals or bulk-assign to your entire team. Set due dates and choose one-off or recurring schedules — weekly safety checks, monthly reviews, and more.
3. Track Submissions
See who's submitted, who's pending, and who's overdue — all from your dashboard. Review answers, add notes, and keep a complete submission history per employee.
Describe It — AI Builds It
No more starting from scratch. Chat with RosterMate's AI assistant to generate form templates in seconds. Tell it what you need — a health and safety checklist, an induction form, a vehicle inspection — and it creates the fields for you.
- Generate complete form templates from plain-English prompts
- Supports text, checkboxes, dropdowns, ratings, and signatures
- Edit, reorder, and duplicate fields with drag-and-drop ease
- Save as reusable templates — build once, assign endlessly
I've created a 5-field vehicle safety checklist with date, driver name, odometer reading, and two inspection checklists.
Assign to Anyone, Schedule Recurring Forms
Assign forms to individual employees, entire teams, or everyone at once. Set a due date, pick a recurrence pattern, and RosterMate takes care of the rest — sending reminders and tracking who's responded.
- Individual, team, or bulk assignment in a single click
- Recurring schedules — weekly, fortnightly, monthly
- Automatic reminders as due dates approach
- Aligns with employee start dates for onboarding forms
All the Tools to Run Your Forms Programme
From first template to completed submission record, every tool you need is built into RosterMate.
Template Library
Save unlimited form templates and reuse them across your whole team — no rebuilding from scratch each time.
Submission Tracking
Real-time status for every form assignment — submitted, pending, or overdue — all visible from one central dashboard.
Recurring Schedules
Automate regular compliance forms — daily sign-offs, weekly inspections, monthly reviews — without any manual reassignment.
Bulk Assignment
Assign the same form to your entire workforce with one action — ideal for company-wide compliance or policy acknowledgements.
Submission Review
Read each employee's answers in full, leave manager notes, and keep a searchable history of all past submissions.
AI-Powered Creation
Describe your form in plain English and let the AI generate the fields — then fine-tune to match your exact requirements.
Common questions about RosterMate's Forms feature